Basic Information

Territory Guildford then Reading

Therapy Areas Sanofi entire range including vaccines

Job ID 9954


Position: Order Processing and Administration Assistant

Location:  Reading

Vacancy Type: Permanent  

Salary:  Competitive 

Ashfield is currently recruiting for an Order Processing and Administration Assistant to be based in our client’s office in Guildford. We are looking for a highly organised, versatile individual with previous administration experience to be responsible for a unique function within a busy Order Processing team. 

Key Responsibilities

• Raising all POs for the Supply Chain Team – including follow up & assisting invoice queries

• Managing orders in e-Buy and reconciliation of the orders

• Assist the team in relation to order to delivery

• Creation of accounts for new starters, including hardware, access to systems and on-boarding

• General day to day queries from the Supply Chain Team – ordering item, setting up new vendors, arranging signatures on documents, requesting access to systems, submitting intercall   requests 

• Assisting the Head of Supply Chain as required 

• Arranging Internet and weekly newsletter announcements of new starters

• Diary Agenda Management, including arranging meetings, TCs, booking meeting rooms and arranging refreshments. 

• Event Management –arranging off-site meetings for the Supply Chain Team – collating responses, menu choices, all logistics (regarding the day) and pulling together the joining   instructions

• Sourcing team building companies

• Flights/accommodation arrangements 

Essential Skills 

• A minimum of 2 years’ previous administration experience is desirable, demonstrating strong examples of use of initiative and adaptability. 

• Excellent time management skills

• GCSE / ‘O’ Level Mathematics and English required (Grade C or above). 

• Excellent working knowledge of Microsoft Office systems including Word, Excel and PowerPoint and Database systems. 

• Excellent telephone manner and effective interpersonal skills.  

• Experience with raising POs in SAP and organising Agendas and events is preferred.


Ashfield is a fast-paced place to work where you will be highly valued. We’ll give you all the support, training and encouragement you need to deliver first-class results for our clients. With an international reach and great support, the opportunities here are wide and diverse. It’s our people that have made us successful, and we are committed to our values.

Quality, Partnership, Ingenuity, Expertise and Energy. 


Please note if you have not heard from a member of the recruitment department within 7 days your application has been unsuccessful at this stage.

Thank you for your interest in Ashfield